How to Budget for Your Wedding Bar Service
Planning your wedding day is an exciting and memorable journey, but it’s no secret that costs can add up quickly—especially when it comes to the bar. With so many options to consider, figuring out how much to budget for your wedding bar service can feel overwhelming. To help you plan effectively, we’ve broken down some key considerations so you can toast to your special day without overspending.
1. Understand Your Bar Service Options
The first step is deciding what kind of bar service you want. Most couples spend between $1,300 and $1,600 for cocktail, beer, and wine service, which typically includes bartenders, custom cocktails, and all the equipment needed to run the bar. Here are some common service tiers to consider:
• Basic Service: Includes beer, wine, and perhaps a signature cocktail for smaller groups.
• Expanded Service: Offers a wider range of drink options, including multiple cocktails and mixers, for medium to large weddings.
• Full-Service Bar: Features multiple bartenders, several custom cocktails, beer, wine, and a more luxurious setup for larger events.
When selecting your package, think about your guest count and the vibe you want for your wedding. Smaller, more intimate events may not require a full-service bar, while larger receptions may call for a more robust setup.
2. Budget for Alcohol Costs
After accounting for bar service, the next major cost is alcohol. Couples typically spend between $500 and $900 on alcohol, including mixers. The actual cost depends on factors like your guest count, drink preferences, and the quality of alcohol you choose.
Pro Tip: Mix Smart, Not Expensive
When mixing cocktails, you don’t always need the highest-quality alcohol. For example:
• A whiskey Coke doesn’t require top-shelf whiskey—options like Jack Daniel’s work perfectly.
• For a classic old fashioned, however, consider investing in a smoother whiskey, like Maker’s Mark, to let the flavors shine.
The same principle applies to vodka and tequila. While higher-end brands are great for sipping or simple martinis, mid-tier options work just as well in mixed drinks like Moscow mules or margaritas. Consulting your bartender about which spirits to prioritize can help you save without sacrificing quality.
3. Factor in Taxes and Fees
Taxes and fees can be an unexpected part of your bar budget. These might include:
• Sales tax on alcohol purchases.
• Service fees or gratuities for bartenders (often included in the package price but not always).
Double-check with your bartending service to understand what’s included and what additional costs you might incur. Knowing these details upfront will help you avoid surprises.
4. Choose Drinks That Fit Your Wedding Style
Not all drinks are created equal—consider the complexity and cost of what you’re asking your bartenders to prepare. Classic, straightforward cocktails like gin and tonics or margaritas are easier to prepare and often more affordable than elaborate drinks with multiple ingredients.
You should also think about your guests’ preferences. Offering two to four thoughtfully chosen cocktails along with beer and wine ensures there’s something for everyone without overcomplicating the menu.
5. Consult Your Bartenders
Your bartenders are your best resource when planning the bar. They can help you:
• Estimate how much alcohol you’ll need based on your guest count.
• Recommend cost-effective spirits and mixers that won’t compromise on flavor.
• Suggest drink options that align with your theme and budget.
Never hesitate to ask questions—this is your special day, and a professional bartending service should be happy to guide you through the process.
Final Thoughts
Planning a wedding bar budget doesn’t have to be stressful. By understanding your options, making smart choices about alcohol, and accounting for all the little details, you can enjoy a seamless, worry-free bar experience on your wedding day.
Raise a glass to good planning, and cheers to your big day!
Michael Kilpatrick, RNP, AAS
Simple Sips